Legal Assistant - Aldena Associates

Legal Assistant

Our client who are a multi-office solicitors firm is currently looking for a Legal Assistant / Paralegal to join their Chesham practice to provide assistance to their fee earners.


  • Answering the telephone/taking messages
  • Dealing with clients and other people calling at the office
  • Progressing cases as requested by the fee earner
  • Making appointments
  • Attending clients
  • Liaising with third parties
  • Producing completion statements and drawing up bills
  • General administrative tasks in relation to individual file management:
  • Word processing
  • Sending and receiving e-mails
  • Filing
  • Photocopying
  • Linking the incoming post to appropriate case files
  • Ensuring outgoing post/DX is taken to reception for dispatch
  • Sending and receiving faxes
  • Liaising with court staff and other third parties as required
  • Other tasks as required

Person specification – Skills, knowledge and experience required:

  • Audio typing – 60+ words per minute
  • Good working knowledge of Microsoft Office software
  • High standard of English grammar and spelling
  • Excellent attention to detail
  • General administration/office skills
  • Strong telephone skills
  • Ability to communicate clearly and effectively in English
  • Time management skills
  • Good knowledge of the commercial property processes
  • Good knowledge of corporate processes
  • Good understanding of commercial and corporate terminology
  • A friendly and approachable nature with an enthusiastic approach to the job
  • Ability to prioritise own workload
  • Ability to work as part of a team
  • Excellent written and verbal communication skills
  • Ability to deal sensitively with clients
  • Confident meeting with clients and speaking to clients and other third parties
  • Experience of using office equipment, e.g. photocopiers, scanners, fax machines
  • Filing experience
  • Diary management
  • Knowledge of forms/layouts used in legal documentation
  • Ability to work under pressure and to deadlines
  • Experience in handling the administrative side of both residential conveyancing transactions
  • A ‘can do’ attitude
  • Ability to work as part of a team
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